---
title: Relative Meeting Cost — Armakuni
description: When arranging meetings, it’s sometimes useful to have a way to quickly gauge the cost of a meeting. A rule of thumb is more useful than an exact measurement as it enables us to calculate on the fly.
image: https://uk.armakuni.com/hubfs/Imported_Blog_Media/1*Kh8glyrhKapB_1rKn61nDg.png
---

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Written by Armakuni

Jun 29, 2024

# Relative Meeting Cost

## Table of Content

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Story points are sometimes used as part of Agile Estimation. Story points are like [Fiat money](https://en.wikipedia.org/wiki/Fiat_money) in that they have no intrinsic value. The value of a story point is only meaningful when comparing the relative size of work. The practice has fallen out of favour in recent years and the current vogue is for [#NoEstimates](https://techbeacon.com/app-dev-testing/noestimates-debate-unbiased-look-origins-arguments-thought-leaders-behind-movement).

When arranging meetings, it’s sometimes useful to have a way to quickly gauge the cost of a meeting. A rule of thumb is more useful than an exact measurement as it enables us to calculate on the fly. A relative measure is useful as it avoids guessing a monetary value of peoples’ time.

The disruption caused by a meeting is often more than simply the length of the meeting. I find it more helpful to estimate the fraction of the day disrupted and use the following scale:

![](https://images.squarespace-cdn.com/content/v1/6273c7fb31345321ac5c308b/3e08fcae-cf93-482b-8be0-1fd1e73e3da4/1*Kh8glyrhKapB_1rKn61nDg.png)

I then multiply these relative “meeting points” by the number of participants to arrive at a cost.

![](https://images.squarespace-cdn.com/content/v1/6273c7fb31345321ac5c308b/4c869dc2-4059-4dca-94d7-b9fb838560db/1*IPohL0XwQvXW0Kf94KJh0g.png)

The “Cost” figure is relatively meaningless other than for relative sizing. But, we can draw some rough generalisations:

- ⚠ (15+) Expensive: Once a week / Highly important
- ❗(30+) Very expensive: Rarely / Extreme importance

I advise companies to avoid regular meetings costing 20 or more, or to limit them to once per week. Meetings costing 30 or more should be avoided unless absolutely necessary.

---

This is simply a rule of thumb / heuristic to use as a thought experiment when thinking about the cost of meetings. Using minutes x people is also useful. But remember that a 15 minute meeting probably takes a 30 minute chunk out of someone’s day. And, truly engaging with a meeting lasting more than 3 hours will absorb most of the focus available for the day.

[![](https://static1.squarespace.com/static/images/5757c8b8ba67a84e48979dde/100w) Armakuni](https://uk.armakuni.com/armakuni-blog?author=5627c4b0e4b0c0ef762035d7)

 

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[![Relative Meeting Cost](https://uk.armakuni.com/hubfs/Imported_Blog_Media/1*Kh8glyrhKapB_1rKn61nDg.png) Relative Meeting Cost When arranging meetings, it’s sometimes useful to have a way to quickly gauge the cost of a meeting. A rule of thumb is more useful than an exact measurement as it enables us to calculate on the fly. Jun 29, 2024 ![Arrow](https://cdn.prod.website-files.com/66715ca64f9c8cdfe857c1d3/6673ad82fd0af1bda76bdc60_arrow-up-right-small.svg)](https://uk.armakuni.com/armakuni-blog/relative-meeting-cost)

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